Is Your Weekly Meeting Agenda Effective? Here's What to Include in 2023

Weekly meetings are an important part of keeping your team’s operations running smoothly and efficiently. We often take these team meetings for granted, assuming that any agenda will be sufficient to cover all that needs to be covered in the meeting. However, if you aren’t using an effective agenda, you could be costing your company time and money without even realizing it. Follow our advice on how to make sure your weekly meeting agenda covers everything you need it to, including both long-term and short-term projects.

Table of Contents

General Announcements

If you’ve been in a lot of team meetings, you know that they sometimes tend to drag on without much accomplished. That’s why it’s important to have a clear and concise agenda that everyone can follow. Here are some things you should always include in your team’s weekly meeting agenda:

1. General announcements from the company
2. A review of last week’s accomplishments
3. Things to be aware of for the upcoming week
4. Individual updates from team members
5. Any new business or projects that need to discuss
6. Action items and next steps from previous meetings

Targets & Objectives for the Week

Every team member should know what the targets and objectives for the week are. Clearly communicate these topics at the start of the team weekly meeting. Give your team members the opportunity to provide input on these targets and objectives. Design the team’s weekly meeting agenda in a way that helps achieve these targets and objectives. Every team member should know what their role is in achieving these targets and objectives. The team leader should ensure that everyone is on track to achieve the targets and objectives. If any problems arise, they will be addressed at the team weekly meeting so that everyone is aware of them and can work together to solve them.

Problems & Solutions for the Week

If you’re like most teams, you probably have a weekly meeting to catch up on progress, identify any problems, and come up with solutions. But are you making the most of this time? Here are some problems that you can cover in your team’s weekly meeting:

1. Lack of communication
2. Inconsistent execution
3. Not meeting deadlines
4. Team members not fulfilling their roles
5. Too many priorities.

In order to combat these problems, be sure to talk about how you plan to fix them. When you meet again next week (for example), decide what steps need to take and who is going to take them, etc.

Important Decisions for the Week

No matter what your team’s weekly meeting agenda looks like, there are a few key things that should always be covered. First, review any big decisions that need to be made in the next week. This gives everyone a chance to provide input and make sure everyone is on the same page. Next, review the progress on current projects and objectives. This is a good time to identify any roadblocks or challenges so you can address them quickly. Finally, discuss any new ideas or initiatives for the upcoming week. By covering these key topics, you can ensure that your team’s weekly meeting is productive and effective.

Next step(s)

In order to have an effective weekly meeting, you need to set goals for the next week. This way, you and your team will know what needs to be accomplished. Plus, setting goals will help keep everyone on track and focused. Here are a few things to cover in your team’s weekly meeting agenda:

1. Set goals for the next week
2. Discuss progress from the previous week
3. Go over any new ideas or projects
4. Assign tasks for the upcoming week

Wins & Success

As a team, it’s important to celebrate your wins and successes together. This helps keep morale high and builds team camaraderie. Plus, it reminds everyone why they’re doing the work in the first place. Things to cover in your weekly meeting should include:

1. Celebrating recent wins
2. Reviewing what went well
3. Brainstorming ways to improve
4. Any other relevant business